Current Crew 2010-2011
Brief Outline of Roles and Responsibilities of Crew Members
President
- Be the main liaising representative of the Crew with issues pertaining to policies of the Constituent Body or Council
- Be the gatekeeper of SMUX’s mission and objectives
- Oversee School-wide events such as Patron’s Day, CCA Day, and also SMUX-wide non-event items; Seclusion, Nominations, Elections, Internal Elections
- Communicate promptly to the Crew regarding requirements from OSL and school, and updates on school policies (e.g. WPC, Elections dates etc.)
- Communicate with the Crew members regularly, and follow up on their progress
Honorary General Secretary/2IC/HR
- Assist President in overseeing SMUX operations
- Inform/ remind/ coordinate/ maintain relationship among Crew, SMUX and OSL officers (with the SMUX President)
- Together with President, identify crucial issues and come up with agenda for meetings
- Ensure proper storage of all SMUX documents and ensure confidentiality kept by all Crew members
- Overseeing SMUX email account to ensure emails are in line with SMUX reputation and objectives
- In charge of overseeing and disseminating administrative procedures and documents
- Oversee SMUX wide non-event items such as Seclusion, Nominations, Elections, Internal Elections and AGM
- Together with Corporate Communications Manager to upkeep SMUX website
- Ensuring constant update and maintenance of Members Database
- In charge of recruitment and having well-defined procedure of Recruitment throughout the year
- Ensure the adherence to the active SMUX Membership Criteria to award members (e.g. SMUX discounts)
- Create and maintain the online registration for recruitment sessions
- Create and maintain a structured recruitment procedure so membership money is well collected and collated
Operations Director (External)
- Keep abreast of everything that is happening in SMUX / may affect SMUX
- Upkeep the SMUX family spirit and maintain togetherness of SMUX members
- Ensure SMUX events/activities are compliant to safety regulations (SMUX Safety Guidelines)
- Assist the organizing committee in running various SMUX and team events, where applicable
- Ensure that the seniors/alumni are kept in the loop for all SMUX events including welfare activities
Operations Director (Internal)
- Keep abreast of everything that is happening in SMUX / may affect SMUX
- Upkeep the SMUX family spirit and maintain togetherness of SMUX members
- Be as “on-the-ground” as much as possible
- Assist and act as a link between P, 2IC and rest of SMUX (PHODs)
- Strengthen inter-team relationship
- Form teams to represent SMUX in various SMU and external competitions
- Assist the organizing committee in running various SMUX and team events, where applicable
- Organise/ Facilitate the organisation Welfare related events or matters
- Ensure that welfare activities are not only limited to dinners and games but also extended with respect to help rendered by SMUX members to the operations of SMUX
Corporate Communications Manager
- Develop an overall marketing plan which can best reflect the current SMUX vision, mission and goals
- Ensure that all marketing materials under the name of SMUX adhere to SOP and portrays SMUX in the correct light
- Strengthen and refine the SMUX identity with the aid of a planned marketing strategy
- Send out emailers/information using the Xtremists account and to maintain Xtremists account with Hon Gen.
- Establish good relations with print/media companies, such as T-shirt printing companies, banner companies, etc
- Overall IC for marketing-specific SMUX events such as SMU Open House, Vivace CCA Day, etc.
- Communicate with team Marketing ICs when implementing new marketing procedures; get them involved in executing marketing plans for their respective teams (for e.g. creating their own teams’ information boards)
- Maintain and upkeep the SMUX website, Facebook account, forum, Twitter account, SMUX Flickr account and SMUX event calendar.
Financial Controller
- Track revenue and expenditure of all events for SMUX and teams; be responsible for their accuracy
- Facilitate and improve the claiming process and budgeting process
- Disseminate financial procedures to all, especially Team and Event Finance ICs
- Play an important supporting role to Finance ICs during major events
- Represent SMUX in the SAC Financial Secretary Committee
- Track and verify different sources of cashflows during events
- Work with SMUX Logistics Manager on procedures to inventorize new purchases
- Work with SMUX Honorary General Secretary/ 2IC to improve booth procedures for SMUX Event Organizing Committees
Business Development
- Maintain and expand the Xtreme Rewards Program, by:
- Sourcing for partners that are able to meet SMUX long-term needs
- Maintaining partner relationships
- Ensure partner benefits are conveyed to the membership base
- Supervise and ensure adherence to school sponsorship guidelines by Team/Event Sponsorship ICs
- Communicate with and guide the Team Business Development ICs on conducting their sponsorship initiatives for events
- Liaise and provide assistance to other SMU clubs (e.g. Women’s Soccer) and external parties when they approach us for expertise and resources pertaining to sponsorship
- Develop longer term plan to raise SMUX’s profile and obtain partnerships to expand our capability to carry out new activities (e.g. working with Jumping Jacks for new Xseed activity / the Singapore Laundromat Association for Xtreme Ironing etc.)
Logistics Manager
- Oversee all SMUX logistics processes
- As a CBD
- At the team level
- On an event basis
- Facilitate and ensure proper logistic process and documentation from budgeting, acquisition, asset tagging, and updating
- Facilitate and ensure
- proper disposal and/or transfer of logistics
- team’s maintenance and Audit of logistics
- De-conflict logistics requirement between teams and SMUX (work with the Team Managers and Team Logistics ICs as well as SMUX Financial Controller)
